KRafer - NU12 - Topic 10 Systems Integration

Kristine Rafer

Entrep-MM

Topic 10: What pisses you off in your office? What do you think must be done?

I'm currently working in an IT company, the use of technology is the core focus of the company's business. Our employees are group of highly skilled programmers and other technologically inclined professionals that can build complex systems and applications.

However, the internal systems for administrative management are not as efficient as it should be, at the moment. There are so many isolated systems that the company is using, where in fact they can be interconnected. We have a separate time monitoring system, but attendance filing is being done manually for over time, leaves, offsetting, etc. We also have separate system for payroll, and approval of the same. We also have a separate system for monitoring of employee's allocation for G&A budgeting and expenses audit. These systems are eating up resources to maintain and sustain but if they will be interconnected, efficiency and effectiveness can be recognized.

The company can spare at least one programmer to take on the lead to fix this in a matter of time.

How it is going to be done?

Get all the systems and design them to be interconnected with each other.

In one system, the following can be done;

1. Profiling – enables the gathering of employees profile such as; employment date, title, working hours, days off, administrative head, compensation package, etc.
2. Allocation – project percentage allocation start and end, enable the capability to update the tasks progress and enable the accounting and finance to pull out reports for budgeting and audit
3. Time clocking – provides ability to log in and log out, to adjust time and offset
4. Filing for payroll – provides ability to fix all the admin filing, leaves, holidays, overtimes, etc.
5. Approval – once all is set, enables to request for admin heads' approval for accounting processing

This is similar to the Human Resource Information System (HRIS) product available for sale in the market. Although the company can purchase, savings is expected if it will have its current systems interconnected to support the needs given the resources it has. This can be done with proper proposal for approval and planning for implementation. 3