NU12#2 New processes at work submit by ZHAO YANAN

NU12 #2 New processes at work（S110174 ZHAO YANAN）

I am the executive secretary in HUAWEI Company, main daily job is I need to collect documents from different department then submit to Vice president and president to sign. For example, Expenses claim form only VP to sign, Procurement Requests need both of them to sign. Every day when the department secretaries submit, I put them in two folders. But it is so confused that when the bosses return back to me, I am not sure who the applicator is.

So I make a new process about "Documents to be signed" I make excel, then print out

NO	Name	ID	Title	Quantity	Receive	Return	VP	P	Signature
1	lucky	12345	PR	2	9/10 10am		∨	∨
2	Lanie	6789	Expense claim	2	9/10 10am		∨
3	Marie	4587	Contract Of lease	1	9/10 10am		∨	∨

<![if !supportLists]>1.    <![endif]>When staff submit to me ,they need to sign this form

<![if !supportLists]>2.    <![endif]>Document classification, write the number at the document corner

<![if !supportLists]>3.    <![endif]>Let vice president sign, and then submit president to sign.

<![if !supportLists]>4.    <![endif]>After both of them signed, check the corner number then compare with form.

<![if !supportLists]>5.    <![endif]>Sent email to the applicator inform them the docs signed already

<![if !supportLists]>6.    <![endif]>When they get the documents, they need to sign, meaning I returned.

Since new process start to use, I never lost documents and return documents on time. It is very helpful.   3.5

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Name:Vicky Zhao
Mobile: +639277169386
Email: Zhao.Yanan@huawei.com
地址：深圳市龙岗区坂田华为基地 邮编：518129
Huawei Technologies Co., Ltd.
Bantian, Longgang District,Shenzhen 518129, P.R.China
http://www.huawei.com

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